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[LANDLORD - EU/US] How do you track ROI/cashflow on rentals without going crazy?

I only own a few rental properties, so I’m not a big investor, but I constantly feel like I’m flying blind.

  • Cashflow is hard to pin down - rents come in, bills go out, but I don’t have a clear monthly snapshot of what’s left.
  • Expenses (repairs, taxes, insurance, HOA fees, random Home Depot runs) always sneak up on me, and I never categorize them properly.
  • I know equity is building as I pay down the mortgage, but I have no easy way of seeing the full picture: cashflow + equity growth + expenses.
  • Spreadsheets get me part of the way, but they break whenever I try to add new formulas.
  • Most software I’ve found feels like it’s made for big PM firms or it locks you into a subscription I don’t need.

What I’d really love is a simple dashboard view:

  • Income vs. expenses this month
  • ROI on each property (cashflow + mortgage paydown + taxes/insurance factored in)
  • A snapshot of property value, debt %, and occupancy
  • Maybe even some alerts for upcoming renewals or major expenses

Basically, a way to SEE if these rentals are actually performing the way I think they are, instead of guessing.

How do you all do it? Is it just spreadsheets forever, or is there a lightweight tool for small landlords/investors that doesn’t require being an accountant?

submitted by /u/aSilve
[link] [comments]

source https://www.reddit.com/r/RealEstate/comments/1n5jcfs/landlord_euus_how_do_you_track_roicashflow_on/
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